Property Hawk is closing: save your records before the end of July
Free landlord software since 2006, gone at the end of July 2026. What to save before it shuts, where to move, and how to avoid retyping twenty years of records.
Checked on 08 Jul 2026
General information, not legal or tax advice.
At a glance
- Property Hawk’s notice: “We will be shutting down Property Manager at the end of July 2026”
- No data handover has been announced — anything you haven’t saved out yourself, assume is gone
- Save per property: tenancy details, compliance dates (gas, EICR, EPC), deposit registrations, income and expense history, documents
- Screenshots count — a screenshot of a dates screen beats an empty folder
- Rebuild by photographing the certificates themselves rather than retyping records
Property Hawk has offered landlords free property-management software since 2006. Its site now carries a two-line notice: “We will be shutting down Property Manager at the end of July 2026. You should move to another platform.”
That is the whole announcement. No stated export deadline beyond the shutdown, and no stated plan for what happens to your data afterwards. If you manage tenancies in it, the safe assumption is that anything you have not saved out yourself by the end of July is gone.
Here is what to save, and how to rebuild without retyping twenty years of records.
What to save before it closes
Go property by property, and save everything into a folder per property — PDFs and CSVs where the software offers them, screenshots where it doesn't. A screenshot of a dates screen beats an empty folder.
| Save | Why it matters later |
|---|---|
| Property and tenancy details — addresses, rents, terms, tenant contacts | The backbone of every other record; painful to reconstruct from email |
| Compliance dates — gas safety record, EICR and EPC expiry dates | These are legal deadlines; lose the dates and you're guessing until the next inspection |
| Deposit registrations — scheme, reference, date protected | Needed at the end of every tenancy, and in any dispute |
| Income and expense history | Your tax records — continuity matters, especially if quarterly digital filing applies to you |
| Documents — tenancy agreements, certificates, inventories, correspondence | The proof, if anything is ever questioned |
Where to move
Be honest about what you actually used Property Hawk for, because its replacements split in two:
- The accounts side — rent ledgers, statements, tax. That wants an accounting-led landlord tool, ideally one recognised for Making Tax Digital if the quarterly rules apply to your income.
- The records side — properties, tenancies, certificates, deadlines, documents. That is what KeepUp does: the compliance calendar, the document vault, and reminders before anything lapses. It is deliberately not bookkeeping software — if you need both, use one of each.
Rebuilding without retyping
The trick is that most of what you saved doesn't need typing back in. The certificates themselves carry the data: photograph each gas record, EICR and EPC as you save it out, and KeepUp reads the dates, files the document against the right property, and starts the clock for the renewal. Your CP12 anniversary is tracked from the photo of the certificate; the rest of the compliance calendar builds the same way. It's free for one place.
The lesson worth keeping
This is the second shutdown lesson the category has taught recently — Centriq, a big American home-management app, closed in 2025 and deleted its users' data outright. Free tools are wonderful until the day they aren't, and your property records have to outlive any app that holds them — this one included. Whatever you move to, check you can export everything, any time, before you commit years of records to it.
Common questions
- When does Property Hawk close?
- Its own notice says Property Manager shuts down at the end of July 2026, and tells users to move to another platform. No further timetable has been published.
- Will my Property Hawk data transfer anywhere automatically?
- No handover or migration has been announced. Save everything yourself — exports where available, screenshots where not — before the shutdown.
- Is KeepUp a replacement for Property Hawk?
- For the records side, yes: properties, certificates, compliance deadlines, documents and reminders. It is not bookkeeping software — for rent ledgers and tax, pair it with an accounting-led tool.